Mahtomedi Zephyr "M" Club

 

funding requests

 


 

 
 
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Giving Back to Mahtomedi High School Students!

The Mahtomedi Zephyr “M” Club supports Mahtomedi High School extra-curricular activities in a variety of ways. One way the "M" Club assists students is to provide a funding source for equipment, supplies, assemblies, etc., for MHS students involved in those extra-curricular activities sanctioned or sponsored by Mahtomedi High School. The “M” Club’s financial support exists to provide funding that otherwise would not be available through MHS or School District budgets. It is the intent of the “M” Club to contribute money that directly benefits the students of Mahtomedi High School.

Listed below are just some of the contributions the "M" Club has made within the past school year:

  • Flowers for Seniors’ Nights
  • Homecoming Parade coordination and prizes
  • "M" Chenille's for Letter Jackets
  • MAEF Gala
  • Recognition breakfasts for teams/groups that made it to a state tournament
  • St. Paul Athena Awards
  • Senior Class Party
  • Senior Institute Day for all Seniors
  • Team America Rocketry Challenge
  • ALL concessions for ALL activities

The following are the guidelines that apply to “M” Club funding. All funding commitments and requests are subject to the availability of funds in the “M” Club’s account and budget.   “M” Club policy and IRS regulations require that unused funds be returned to the “M” Club.

 

 

ALL funding requests must be presented through the on-line
form at the bottom of this page.
 No other form of requests will be accepted.   

 

All requests must include the following:

  • The amount of money requested;

  • The date the funds will be needed;

  • Expected date the funds will depleted and or the project completed;

  • Group, association or organization requesting funds;

  • Vendor information for purchase(s);

  • What sport, activity, or event the funding will be provided to;

  • A parent, teacher, coach, or staff member, to sponsor and take responsibility for the project;

  • Explanation of the purpose for which the money will be used;

  • The approximate number of students who will participate and or benefit from the funding;

  • An explanation of how the funding would directly benefit MHS students;

  • The reason “M” Club funding is necessary, and the efforts that participating students and their parents have made, or intend to make, to provide financial support for the subject of the request.

The "M" Club board may require:

  • Verification that the funding request is directly related to a MHS sanctioned activity or program;

  • A student (preferably), coach, teacher or parent involved with the activity seeking funding may be asked to appear at the Board meeting to address the funding request;

  • Copies of receipts for all expenditures related to the funding request;

  • A quote from the vendor or vendors detailing the purchase costs.

Approval Process

  • Requests of $500 or less can be approved by a majority vote of the Fundraising Development Committee.  The "M" club will provide an approval, denial, or a request for additional information within 10 days;

  • Requests of $501 or greater require approval by a majority vote of Board members in attendance at a regularly scheduled meeting.  The "M" club will provide an approval, denial, or a request for additional information within 30 days;  

  • The Board will notify the requestor of the approval or denial of the funding request. The requestor, unless a current “M” Club member, may not be present during the vote on the request.

Participatory Qualification: As a volunteer organization the "M" Club succeeds through monetary support as well as volunteer efforts.  The "M" Club may ask that individuals and groups provide participation and or volunteer support as a condition for the funding to be granted.     

Disfavored Requests: The following requests for funding assistance are discouraged and, absent some unusual circumstance, will generally be denied:

  • Funding for basic operational expenses including coach's salaries, game/practice venue expenses, referees, and participant transportation;

  • Requests for funding of travel for participation in activities beyond the school season (e.g., sports and music camps);

  • Out-of-state or international travel that primarily benefits individual participants, without providing or promoting meaningful benefits for MHS;

  • Commercially-sponsored trips that are non-school and out-of-district initiated and sponsored.

 

 

 

 

On-line Funding Request Form
(all fields are required)
 
The amount of money
requested:
Amounts from $1 - $7,500		  
Please indicate the date the funds
will be needed: 		 
 dd/mm/yyyy
Please indicated the expected date of
completion of the project or use of the funds:  		 
 dd/mm/yyyy

 

Sport, activity, or event the funding will be provided to:
 

Group, association or organization requesting funding:
 

Name of Sponsor (teacher, coach, staff member, or parent)
 

Please provide for all vendors...
company name, address, city, state, zip,
phone number and quote amount:
(if you don't yet have a quote, enter "pending")
  

Explanation of the purpose for which the money will be used:
 (no character limit, provide as much detail as possible)
  

The approximate number of students who will participate and or benefit from the funding:
 (no character limit, provide as much detail as possible)
  

An explanation of how the funding would directly benefit MHS students:
 (no character limit, provide as much detail as possible)

The reason “M” Club funding is necessary, and the efforts that participating students
and their parents have made, or intend to make, to provide
financial support for the subject of the request:
 (no character limit, provide as much detail as possible)

Please use this space to offer any additional information you feel the
Fundraising Development Committee and or the Board should
consider with regard to your funding request:
(this field is optional)
(no character limit, provide as much detail as possible)

 

Sign by entering full name:

 
e-mail address:

 
phone:

I have read and understand the above guidelines.  I understand that this request will be reviewed, depending on the amount, by the Fundraising Development Committee, or the Board at the next scheduled "M" Club meeting. 

 

     

 

 

 
 

 

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